These updates do not upgrade previous versions to a newer release. The Release number of your software is located in the About under Help tab on the toolbar in the software.
* The current Update file includes all fixes listed under Update Notes.
* The current Update file includes all fixes listed under Update Notes.
Update for RELEASE 9
Update for RELEASE 8
Update for RELEASE 7
Update for RELEASE 6
Update for RELEASE 5
Update for RELEASE 4
Update for RELEASE 3
Update for RELEASE 2
| 01/29/2007 : | This update corrects the beginning fiscal year date in the column headings in the C-1 tax schedule. To set the fiscal year, select the HEADINGS menu option while in the Report Data screen. | |
| 01/12/2007 : | This update corrects the way the due to other funds and due to fiduciary funds combine and print on Exhibit C-1. | |
| 03/29/2006 : | Added an option to print the general revenue section of Exhibit B-1 on the second page. This option is only provided with the compressed version of this Exhibit. This update also corrects an error which sometime occurred in printing Exhibit D-1. For some data sets, the print routine did not correctly split to page 2, even though there were too many lines to print on one page. It also corrects and error in the column headings for Exhibit E-2 when trust funds and agency funds are present. | |
| 03/23/2006 : | Corrected the importing of data from the fund to government wide worksheet to Exhibit A-1. The item 2090 - Due to Others was being imported into a line item and also combined with other accounts payable. The correct treatment is to combine it with other accounts payable. It is no longer being imported also to a single line item. | |
| 03/14/2006 : | Increased the space provided for print Exhibit D-1 by decreasing the space at the top of the columns. The print routines for the Exhibits in the Statistical section now show the correct fiscal years. | |
| 02/21/2006 : | Corrected an error which occurred when creating a PDF file for Exhibit D-2 when there are four pages in the Exhibit. Added a code - 3700 - for Prior Period Adjustments. If you use this code in the Trial Balance File to enter prior period adjustments, this amount will be imported into the correct row in the Report Data Files. | |
| 02/13/2006 : | Corrected an error in importing the data from Exhibit D-2 correctly into the Government Wide Statement of Activities. | |
| 02/12/2006 : | Corrected an error on the compressed form of Exhibit C-3. The heading for Public Safety items was not printing. | |
| 02/11/2006 : | Corrected an error printing Exhibit C-1 which occurred if you have a major component unit. | |
| 02/08/2006 : | Added code in the trial balance object codes for prior period adjustments. The code is 3700 and will print on the Status Reports and will upload to the report data files to code 9110. There is also a new code for current expenditures on infrastructure assets - code 6750. The compressed print routine for Exhibit GB3 has been changed to allow more lines on the page. | |
| 01/28/2006 : | Corrected an error in the formula for calculating the change in fund balance which occurred on one form (6 columns) of the budget to actual comparison for individual governmental funds. | |
| 01/19/2006 : | Corrected the items you have codes in the 161x area as temporarily restricted assets in the current assets portion of the balance sheet for the proprietary funds while those coded with the 162x code remain in the non-current asset area. Similarly, items coded with the 240x codes (payable from restricted assets) are placed in the current liability section of the balance sheet which those coded with the 2585,2586,2587 codes are placed in the non-current liabilities of the balance sheet. Remember that you can edit these descriptions. This update also permits the importing of the details of the other asset items for proprietary funds coded in your trial balance file as 1990, 1991, 1992, etc. These can also be manually added to the balance sheet if you have already created it. You should edit the descriptions in both the balance sheet data file and in the government wide statement of net assets. | |
| 01/17/2006 : | Added a print routine for Exhibit B-1 for the situation where there are no enterprise funds, no grants (operating or capital) but there is a non-fiduciary component unit. | |
| 12/20/2005 : | If you are using AUDIT-CITY to print financial statements for a single enterprise fund, the column heading "Business-Type Activities" will be omitted if you have no GF funds on the fund list. Corrected the formatting for one of the forms for the individual fund budget comparison. | |
| 12/08/2005 : | Added a routine in the Trial Balance Program Import option to import final (amended) budget data ONLY to the Trial Balance File. You must have already imported accounts into the Trial Balance file. The ASCII file format can include just the account number and the budget amount OR it may also include the account name and/or the account balance. The account number must be in a 20 character field. If the account name is included, it must be in a 40 character field and must be the second field. If both the budget and actual amounts are in the file, the actual amount field will be presented first followed by the budget amount. | |
| 12/01/2005 : | Corrected an error in the Lead Report by Object screen. | |
| 11/28/2005 : | Corrected an error in the calculation of the change in net assets in the Adjustments Column in the Budget Comparison for proprietary funds when the budget is not on the GAAP basis. Also an error in the Variance column on the line for Income Before Transfers has been corrected. | |
| 11/21/2005 : | Corrected an error which occurred when the entity name and/or fiscal year were changed for the individual fund statements. | |
| 11/18/2005 : | Added a menu option in the Reports menu in the Prior Year/Current Year comparison screen. The new option is called Lead Sheets and provides an option allowing you to print a lead sheet for selected objects and selected funds. | |
| 11/06/2005 : | Added some function codes to the queries importing data from the trial balance file to the report generator files for expenditures and budget for governmental type funds. Some of the new function numbers were accidentally left off the queries. | |
| 11/03/2005 : | Increased the field width for the client account number on the lead sheet reports in Trial Balance. We have also added a routine which will check for duplicate EdMIS codes as you close the crosswalk file. If any duplicates are found, you will be advised and the automatic update of the Trial Balance file and the adjustments file will not be performed. You should return to the crosswalk file, click on the CHECK option and recode the duplicates. When there are no more duplicates in the file, the trial balance file will be updated when you close the crosswalk file. We have also changed the calculation routine for the depreciation worksheet so that the cost of items acquired in the current fiscal year are included in the total cost. | |
| 11/01/2005 : | Increased the field width for the client account number on the Crosswalk report and all of the trial balance reports where this information is printed. It also places the WP Reference field on the Trial Balance screen so that it can be viewed for each account. There is also a correction to printing Exhibit D-1 which repairs an error which occurs if there are no agency funds. | |
| 10/27/2005 : | Modified the import routines to remove the blanks in the ASCII files for importing data into the crosswalk and to the trial balance files contain account numbers where leading blanks where included. Corrected the wording of some of the Auditor's Opinions and we have added a new sample note for Investments and Deposits in the Notes to the Financial Statements document. | |
| 10/07/2005 : | Added the ability to edit the column headings for the User Charges column in Exhibit B-1. To do this, click on the HEADINGS option the next time you print the Exhibit and use the navigator bar to find the fieldname 'GWUser'. You have three cells to enter strings of no more than 13 characters. If you leave one cell empty, nothing will print in that cell. Added a compressed print routine for Exhibit G1 - the Budget to Actual comparison for the General Fund. Please remember that you can edit the function headings and direct that items in the general categories be rolled up to the general category ONLY. For example, you may roll all 5x expenditures to the 50 level and you can edit what you call the 50 level. Edit the function list in the Trial Balance program under the EDIT option in the menu. | |
| 09/23/2005 : | Added the capacity to print an additional 12 columns of data (2 pages) for Exhibits H1 and H2. An error totally the adjustments in the report in the Trial Balance for adjustments sorted by fund and adjusting entry number has also been corrected. Corrected a formatting problem on one form of Exhibit B-1. | |
| 09/17/2005 : | Corrected the routine to separate the fiduciary due to due froms from the rest of the due to due froms created an error which occurs when print C-1. | |
| 09/10/2005 : | Corrected the printing of the Adjustments Report in Trial Balance when printing by fund and entry number so that the account name correctly prints. If you respond NO to the question 'Do you wish to print accounts with zero balances?’, the report WILL include accounts where the balance may be zero, but the budget and/or adjustments amounts are not equal to zero. | |
| 09/10/2005 : | Corrected the printing of the Adjustments Report in Trial Balance when printing by fund and entry number so that the account name correctly prints. If you respond NO to the question 'Do you wish to print accounts with zero balances?’, the report WILL include accounts where the balance may be zero, but the budget and/or adjustments amounts are not equal to zero. | |
| 09/09/2005 : | Added the routine to import the prior year's GASB Adjustments. All items are imported. The Beginning of the Year Long Term Debt and Capital items are brought in and placed in the correct column with the numbers from last years worksheet. All other adjusting entries are brought in with $1 amounts. You will need to edit these, delete some and/or add others as needed for this year's data. Added an option to include accounts with zero balances in the trial balance content reports. There is also a new line in the fund to government wide worksheet and governmental fund type data files separating the due to and due from fiduciary funds from the rest of the due to and due from items. These are rolled together when printing the fund financial statements, but are left separate in the fund to government wide worksheet and will show as a separate item on the government wide statement of activities. | |